As of April 1, new Federal legislation (Families First Coronavirus Response Act) provides for additional paid time off options to support faculty and staff who need to be absent from work due to the COVID-19 (coronavirus) pandemic. These are temporary emergency measures put in place in response to the current public health emergency. For more information, view "Time Off From Work" in the question and answer section at the bottom of this page.
Federal Emergency Paid Sick Leave
Starting April 1, the Federal Emergency Paid Sick Leave Act (EPSLA) provides a new bank of up to 80 hours of paid time off for COVID-19-related absences. Part-time and temporary employees, including student employees, will be eligible for a prorated amount. EPSLA applies to faculty and staff on all campuses and in Michigan Medicine.
EPSLA time can be used for COVID-19 absences, including personal illness, direction to quarantine, care for a quarantined family member, or to provide child care due to school or day care closure.
EPSLA time should be used before other paid time off for qualifying absences. Once EPSLA is exhausted, employees should use one of the university’s existing paid time off banks as appropriate, including sick time pay or COVID-19 Paid Time Off as needed.
Employees should report EPSLA using a new “PEL” code. Those that don’t report time in a central time-keeping system will have to track use of the time locally.
This bank is in addition to the university’s COVID-19 emergency paid time off (PTO) bank implemented on March 13.
U-M COVID-19 Paid Time Off
COVID-19 Paid Time Off (COVID PTO) is a one-time bank of up to 80 hours, created on March 13 in response to the current COVID-19 pandemic. Part-time and temporary employees, including student employees, are eligible for a prorated amount. COVID PTO applies to faculty and staff on all campuses and in Michigan Medicine.
COVID-19 PTO continues to provide paid time off for absence from work due to quarantine, isolation or family care needs related to COVID-19 exposure, illness or other related scenarios, such as a temporary lack of work.
Employees report the time using a “RPN” code followed by the “PAN” code for tracking. Those that don’t report time in a central time-keeping system will have to track use of the time locally.
U-M COVID-19 Paid Time Off Supplement (through April 30, 2020)
Employees who exhaust their EPSLA bank of time and continue to require absence from work due to COVID-19 illness or quarantine directive—including care of a quarantined family member, or temporary lack of work—should transition to either extended sick time pay or COVID PTO as appropriate through April 30, 2020. Temporary employees without scheduled work are not eligible for any supplemental use of COVID-19 time in April.
After April 30, employees should follow typical absence from work protocols, including vacation, PTO or sick time pay as needed.
Employees who exhaust EPSLA and continue to require absence from work due to child care needs resulting from a COVID-19 related school or day care closure should transition to Expanded Family Medical Leave Act (EFMLA).
Expanded Family Medical Leave Act (EFMLA)
The federal legislation also calls for an expanded paid time off benefit for employees who need to provide child care and cannot work remotely due to school closures and child care closures related to the COVID-19 pandemic.
Employees may use 80 hours (or a proportional amount for part-time and temporary staff) of paid time before accessing up to 10 additional weeks of paid time off at two-thirds the rate of pay. For the month of April, U-M will provide full pay to employees in this scenario.
The remaining weeks are subject to 2/3 pay after the April implementation period.
There is a 30-day service requirement and the benefit is not available to those on layoff, furlough or leave of absence. Total FMLA time available will be coordinated with other FMLA related absences.
Employees can use the new EPSLA time off hours to cover the first two weeks of absence, followed by Expanded FMLA, at which point the new timekeeping code “PFL” should be used.
Michigan Medicine Additional 120 Hour Bank
An additional 120 hours, special-use PTO bank is available for full-time employees who need to isolate as a result of contracting COVID-19 while providing direct care for confirmed COVID-19 patients. This special bank of time is prorated for part time and temporary employees. Employees are also eligible for the COVID-19 PTO bank of 80 paid-time off hours. Please consult with your supervisor or human resources representative if you have questions about eligibility.
Help Determining Which Paid Time Off to Use
Use this table to help determine which paid time off bank to use and for which COVID-19-related scenario. A PDF version is also available.