New Employee Orientation

The New Employee Orientation programs for the Ann Arbor campus have transitioned to a self-guided, online learning resource as we support the university's goal to minimize the spread of COVID-19 and to protect the health and safety of our university community.

If you are a new employee, additional information will be shared with you on how to access new employee orientation resources prior to your first day of employment. If you have questions, please contact the Shared Services Center at 734-615-2000.

Michigan Medicine, UM-Dearborn, and UM-Flint New Employee Orientation

For information on Michigan Medicine NEO, please contact the Michigan Medicine Human Resources office at (734) 647-5538.
For information on UM-Dearborn NEO contact the Dearborn Campus Office of University Human Resources at (313) 593-5190 or human-resources@umd.umich.edu.
For information on UM-Flint NEO contact the Flint Campus Office of University Human Resources at (810) 762-3150 or flint.hrd@umich.edu.

More information about New Employee Orientation for Ann Arbor Campus

Prior To Your First Day of Work - Complete your I-9 Form
The federal government requires the completion of a Form I-9 Employment Eligibility Verification for all new employees.

How to Complete Your I-9 Form

All I-9 forms must be completed in person at an University of Michigan I-9 Center. To ensure recommended guidance for social distancing, I-9s are completed by appointment only (walk-ins will not be accepted). Visit the Shared Services Center website to view available I-9 locations and schedule your I-9 appointment.

Preparing for Your Appointment

To prepare for your appointment, minimize common touchpoints, and shorten the length of the appointment we encourage you to:

Print a copy of the I-9 Form and complete Section #1 prior to arriving at the appointment.

Bring unexpired original supporting documentation (copies or expired documents can NOT be accepted).

Bring your own pen for signing and completing the form.

If you have questions, please contact the Shared Services Center at 734-615-2000
MCard: Your University of Michigan ID

The Shared Services Center prints MCards by appointment for faculty and staff who work on the Ann Arbor campus and are not Michigan Medicine employees.

Learn more about current MCard procedures.

If you have questions, please contact the Shared Services Center at 734-615-2000
Prepare for Your First Day
Consult with your hiring manager or supervisor to determine when and where you need to report on your first day.

If you are expected to work in person on campus, some campus buildings are currently on restricted access, so please coordinate with your department to facilitate access into your workspaces.

Review the New Employee Orientation Materials and complete any date-sensitive tasks outlined. The review takes approximately 3-4 hours to complete.
Questions to ask your new supervisor
The following checklist is provided as a suggested starting point for discussing department and job-specific topics with your new supervisor or manager. If you would prefer a printed version, please print this new employee checklist PDF.

Use this checklist to review:

Your department's mission, vision, and values.

Emergency Response Plans, including:
How do you report an emergency?

Where to go in bad weather and how to get there?

Where to go in case of a fire or bomb threat?

What is your Building Emergency Action Plan?

Each building has a coordinator, and floor marshals who are responsible for implementing evacuation plans, and alerting you to building construction and/or repair. Find out who performs these functions for you.

How do you get help if you are threatened? Does your department have a code that you can use to alert someone to call 911 in case of an emergency?

You are responsible for reporting any injury to your immediate supervisor. Where are the forms and how does this work in your area?

What sick/vacation plan applies to you and what are the departmental policies for obtaining vacation time, or using sick time?

Reporting your time:
What timekeeping mechanism does your department use?

What are the overtime policies?

The university observes seven holidays. Some departments close between Christmas and New Years Day, others do not. Ask what applies to you. (Be sure to mention if you celebrate a holiday other than those listed.)

As a new hire, you may be in a probationary period. Ask your supervisor if you are, and if so, what are the parameters?

What is on your work plan and who is your mentor/trainer?

How are performance evaluations handled?

U-M loves acronyms! Find out which ones your department uses. Ask if there is a dictionary or usage guide for the terminology and acronyms used in your area.

Does your job require access to administrative systems?

Review university and/or department policies:
Sexual Harassment

Americans with Disabilities Act

Affirmative Action and non-discrimination

Confidentiality

Dress code, if any

Email and internet usage

Review general administrative procedures for your department:
Office/desk/work station

Keys

Mail (Incoming and Outgoing)

Business cards

Telephone usage

Building access hours

Conference rooms

Travel and expense reports

Office supplies

Purchase requests

Introductions to department staff and key personnel

Tour of the work area including:
Restrooms

Mailroom

Printer, copier and fax machine location

Bulletin board

Office supplies

Kitchen/coffee/vending machines

Parking

Emergency exits

Systems access information:
Sign-on and passwords

Email

Administrative information access
Ann Arbor Campus Self-Guided New Employee Orientation Information
The NEO program provides a high-level overview of university policy, culture, and employee resources, as well as an in-depth discovery of available benefits for eligible employees. Explore additional information about:

Health and Well-Being Services for employees

Logistics, Parking, and Transportation

Required and Recommended Training Courses

This self guided program is intended for new employees to the University. Access is provided at time of hire and should be completed on or soon after your start date. Plan on spending approximately 3-4 hours or reviewing the program materials.
Questions about New Employee Orientation?

Contact the Shared Services Center via:

Phone: 734-615-2000

Email: sharedservices@umich.edu

Hours of Operation:
Monday through Friday
8:00 a.m. to 5:00 p.m.

Human Resources University of Michigan

New Employee Orientation

Michigan Medicine, UM-Dearborn, and UM-Flint New Employee Orientation

More information about New Employee Orientation for Ann Arbor Campus

How to Complete Your I-9 Form

Preparing for Your Appointment

Recruiting and Employment Services

New Employee Orientation

Michigan Medicine, UM-Dearborn, and UM-Flint New Employee Orientation

More information about New Employee Orientation for Ann Arbor Campus

How to Complete Your I-9 Form

Preparing for Your Appointment

Recruiting and Employment Services

For helpful information about your employment at U-M...

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