The Regents only approve academic personnel transactions at their regular monthly meetings. The Regents meet once per month for a total of 8 times per year.
The Regents are in recess during the months of January, April, August and November; however, the President and the Provost and Executive Vice President for Academic Affairs request approval from the Regents to grant interim approval of personnel actions during the months they are in recess to complete staffing needs for the fall or winter terms. Actions that receive interim approval during these months shall be reported to the Regents at their next formal meeting.
To obtain approval of an academic personnel transaction at the monthly Regents' meeting, the communication and accompanying documents must be submitted to Academic Human Resources for review and approval. It is recommended to submit communications to Academic Human Resources via e-mail or fax before obtaining signatures, since changes may be necessary before the communication can be submitted for Regental approval. Due to the limited time involved each month, there are no exceptions to the meeting deadlines stated in the Regent Meetings and Deadlines dropdown menu on this page.
All personnel actions must be approved by the Regents before the effective date of the appointment. For example, a faculty member who has been appointed as chair on September 1 must be approved before the effective date of the appointment. If this is not possible due to specific circumstances, a late memo addressed to the Provost (Ann Arbor campus only) from the Dean needs to be submitted with the communication explaining why the communication has been submitted to the Regents after the effective date of the appointment. However, units/preparers should make every effort to process communications in a timely fashion.