The university utilizes Form I-9 and E-Verify to comply with requirements of the United States government.
The university is required by federal law to complete and retain a Form I-9 Employment Eligibility Verification document for all regular and temporary employees hired after November 6, 1986.
Completion of Form I-9 is a shared responsibility of both the employee and the university.
Employees are required to present documentation confirming identity and eligibility to work in the United States. Acceptable documentation for completion of the I-9 is available on the federal government's I-9 Central website. Employees who are unable to meet federal I-9 requirements cannot lawfully be employed.
Employees working on the Ann Arbor campus (including Michigan Medicine) should have the Form I-9 completed at a Regional I-9 Center. Flint and Dearborn campus employees should follow the instructions provided by human resources in order to complete Form I-9.
Employees who are working out of the area or out of state should work with their hiring department and follow the Remote I-9 Process. All federal timelines still apply.
Appointments are required at all locations and walk-ins are not accepted. To view the regional locations/hours and schedule an appointment, visit the Shared Services Center website for information. The centers are co-located with MCard offices in each of the major Ann Arbor campus areas.
The Shared Services Center Service is available to provide assistance to unit/department administrators by authorizing a knowledgeable person in a remote location to complete the I-9 process in behalf of the University of Michigan.
To determine if an employee is eligible for a Remote I-9, consult the Remote I-9 Decision Tool.
For more information about the Remote I-9 Process, review these guidelines or review the Shared Service Center I-9 resources.
Per federal requirements, all University of Michigan employees are required to complete an I-9 form in order to obtain employment. This includes those who will be working out of state or outside of reasonable travel distance to any U-M campus.
For U-M units outside of the Ann Arbor campus not using the Regional I-9 Centers, training on completing I-9s is available on the United States Citizenship and Immigration Services (USCIS) I-9 Central website.
E-Verify is a federal requirement that is separate, but related to the Form I-9 and applies to faculty, staff, and temporaries that receive pay from a funding source that requires e-verification. The university is required to use E-Verify to validate the identity and work eligibility of faculty, staff, and temporaries working on contracts that contain the FAR E-Verify requirement/
Compliance with the E-Verify requirement requires the cooperation of all units and campuses receiving contract funding. Failure to comply can jeopardize the contract funding received university-wide.
The E-Verify process involves a meeting between the employee and a U-M E-Verify representative. A new Form I-9 is completed and information from the I-9 form is submitted to E-Verify. The meeting typically takes approximately 20 minutes.
Use the E-Verify checklist for units to help determine when an employee should be E-Verified.
SCHEDULE AN E-VERIFY APPOINTMENT:
Units should initiate the E-Verify process via the Shared Services Center. E-Verify Request form
The following information is needed to schedule an E-Verify appointment. ,
For more information about E-Verify, email [email protected].