E-Verify is a federal requirement that is separate, but related to the I-9 requirement. E-Verify requirements apply to faculty, staff, and temporaries that receive pay from a funding source that requires e-verification.
E-Verify is a federal government system that uses federal databases to validate individual identities and work eligibility from the information gathered in the Form I-9 (Employment Eligibility Verification).
Executive Order 12989 requires federal contractors that hold contracts with the federal government containing the FAR E-Verify clause to use the E-Verify system. As a federal contractor and an institution of higher education, the university is required to use E-Verify to validate the identity and work eligibility of faculty, staff, and temporaries working on contracts that contain the FAR E-Verify requirement. Compliance with the E-Verify requirement requires the cooperation of all units and campuses receiving contract funding. Failure to comply can jeopardize the contract funding received university-wide.
Faculty, staff, and temporaries who are newly hired at the university and immediately paid from a funding source that requires e-verification must be e-verified within 3 days of date of hire. Existing university faculty, staff, and temporaries that are transferred to a funding source that requires e-verification must be e-verified within 30 days of the effective date of appointment to this source of funds.
The E-Verify process involves a meeting between the employee and a U-M E-Verify representative. During this meeting a new Form I-9 is completed and information from the I-9 form is submitted to E-Verify. E-Verify compares that information to records maintained by the Social Security Administration and Department of Homeland Security to confirm if the employee is authorized to work in the United States. The meeting typically takes approximately 20 minutes.
Use the E-Verify checklist for units to help determine when an employee should be E-Verified.
Federal Notices are Displayed in all the Regional I-9 Centers and Are Available here for Optional Display in Your Unit
For more information about E-Verify, email firstname.lastname@example.org.