Flu Information

2022 Seasonal Influenza Program Information

The Michigan Medicine Mandatory Influenza Vaccination Policy (04-06-030) requires all faculty, staff, learners and volunteers to be compliant with the policy by December 1, 2022. This includes all employees who may be working remotely. Members of AFSCME, BMETs of the Skilled Trades Union, HOA, IUOE, UMPAMM and UMPNC unions should refer to their union contracts and/or memoranda of understanding pertaining to flu vaccinations for additional information that applies to each of the respective unions.

Flu vaccinations must be received on or after August 1st of the current flu season to be considered eligible.

Click on each heading below for additional information.

How to Obtain an Influenza Vaccine
Three ways in which employees will be able to receive their flu vaccine include:

Department Flu Liaisons will be available to administer the flu vaccine to department/unit employees, as well as those support services that frequent the unit. This method of distribution is strongly encouraged for those departments with flu liaisons. Employees who receive their vaccine from a department flu liaison do not need to submit proof to Occupational Health Services (OHS) through Health Rx.

OHS Flu Clinics will be held at various places within the hospitals and other offsite locations. Appointments are required. The OHS clinic at Med Inn will not be available for walk-in influenza vaccine appointments.
Click here to schedule an appointment or visit: https://ohsfluclinics.timetap.com

Important information for employees attending an OHS flu clinic

Please bring you UMID badge to the appointment.

Employees who receive their flu vaccine at an OHS clinic, do not need to submit any documentation in the OHS Health Rx Compliance Portal.

OHS Flu Clinics will only be offering the influenza vaccine. Employees will not be able to obtain a Covid-19 vaccine or any other vaccine at these clinics.

Egg-free influenza vaccines (FluBlok) are available. Please indicate in the comments section (i.e. egg-free) when scheduling to request this vaccine type.

High-dose influenza vaccines are available for those 65 years and older. Please indicate in the comments section (i.e. high-dose vaccine) when scheduling to request this vaccine type.

FluMist vaccines are available for those 49 year of age and younger. Contact OHS by telephone at 734-764-8021 to schedule an appointment.

Other Locations such as primary care provider offices (including Michigan Medicine), pharmacies, and other vaccination clinics outside of the above mentioned are permitted. Employees who receive their influenza vaccine from other locations will need to follow a new process this year and directly upload their external flu proof documentation into the OHS Health Rx Compliance Portal for review and approval. Upload instructions are available in the heading below.
Instructions to Upload Proof of Receiving the Influenza Vaccine to the OHS Health Rx Compliance Portal

(for influenza vaccinations received from any source except a department flu liaison or an OHS flu clinic. This process should be used for all vaccinations from any Michigan Medicine provider.)

Detailed instructions to upload proof of receiving the 2022 seasonal influenza vaccine in the OHS Health Rx compliance portal is available here.

Documentation from the vaccine provider must include the employee name, indicate influenza vaccine and the date it was administered.

Directly uploading proof of influenza vaccination into Health Rx using the instructions above is the preferred method for accuracy and efficiency. Thank you in advance for your participation. You will receive a confirmation email when you have successfully uploaded proof to Health Rx. Please allow 7-14 days for OHS to review and approve your proof. You can expect to receive a follow-up email when your documentation has been approved.

Employees unable to upload their flu documentation into Health Rx have the option of emailing proof to OHS via email at FLU-OCC-HEALTH@med.umich.edu. Email submissions are NOT the preferred method and should only be utilized if unable to upload directly into Health Rx. Documentation must include the employee name, employee UMID number, indicate influenza vaccine and the date it was administered.
Influenza Vaccine Exemption Information

Employees requesting a new medical or religious exemption for the influenza vaccine must submit by November 1, 2022, for the committee to review and provide an outcome before the December 1, 2022, deadline. Exemption requests for the influenza and COVID-19 vaccines are separate. In addition, the criteria for medical exemptions is different for the influenza and COVID-19 vaccines. Employees with an approved exemption but choosing to receive the influenza vaccine this year, can do so through any of the three methods described above.

Previous Medical Exemptions: Employees who have previously received an approved medical exemption do not need to resubmit; medical exemptions will be carried over from last year.

Previous Religious Exemptions: Employees who received an approved religious exemption for the influenza vaccine in 2021, do not need to resubmit an exemption request in 2022. Religious exemptions will be valid for two years.

Mask Requirements: Infection Prevention and Epidemiology will provide notification on the official start of the flu season. Those employees who have not been vaccinated but have an approved exemption or declination (for UMPNC employees) will be required to wear a mask in patient care areas for the entire flu season, including if masks are no longer required due to the COVID-19 pandemic.
Influenza Vaccine Declination Information (for UMPNC employees)

Influenza vaccination declination information for UMPNC employees is available, here.

Mask Requirements: Infection Prevention and Epidemiology will provide notification on the official start of the flu season. Those employees who have not been vaccinated but have an approved declination (for UMPNC employees) will be required to wear a mask in patient care areas for the entire flu season, including if masks are no longer required due to the COVID-19 pandemic.
Manager Resources
Health Rx Report User Guide for Supervisors

Flu Manager Toolkit
Influenza Vaccine Information
Influenza Vaccination Policy Frequently Asked Questions

Michigan Medicine Flu Prevention Website

Center for Disease Control and Prevention Flu Website

Inactivated Influenza Vaccine Information Statement (VIS)

Attenuated (live) Influenza Vaccine Information Statement (VIS)

Flu Information

2022 Seasonal Influenza Program Information

Occupational Health Services

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