Flu Information

Effective Friday, September 15, 2023, all Occupational Health Services (OHS) Flu Clinics will operate on a walk-in basis. Appointments will no longer be required to attend an OHS Flu Vaccination Clinic. The OHS drive-thru flu clinics are the only exception to this and will still require an appointment. A list of flu vaccination clinics can be found here. OHS will not provide walk-in flu vaccinations at either OHS clinic location: 3rd floor Med Inn or 2705 S. Industrial Hwy. Please keep in mind that there may be longer lines and wait times, so plan accordingly. All appointments previously scheduled in Enterprise Health will still be honored on the scheduled appointment date and time.

Each workforce member is required to login to their Enterprise Health portal to complete the 2023 Seasonal Influenza Questionnaire. Click here for a guide to complete the annual influenza questionnaire in your Enterprise Health portal.

Click on each heading below for additional information to complete the 2023 Seasonal Influenza Program.

General Influenza Program Information

The Michigan Medicine Mandatory Influenza Vaccination Policy (04-06-030) requires all faculty, staff, learners and volunteers to be compliant with the policy by Dec. 1, 2023. This includes all employees who may be working remotely.

Members of AFSCME, BMETs of the Skilled Trades Union, HOA, IUOE, UPAMM and UMPNC collective bargaining units should refer to their contracts and/or memoranda of understanding pertaining to flu vaccinations for additional information that applies to each of the respective unions.

Each workforce member is required to login to their Enterprise Health portal to complete the 2023 Seasonal Influenza Questionnaire.

OHS recently implemented a new employee medical record system, Enterprise Health, which has replaced Health Rx. Each employee will need to access their individual employee portal in Enterprise Health using their UMICH (Level-1) credentials to initiate the course of action for compliance with the flu program requirements.

Within the portal, workforce members can upload proof of flu vaccination for review and approval, complete the vaccine administration questionnaire to receive a flu shot from an OHS clinic or department flu liaison, request a medical or religious exemption or, for UMPNC members, complete the declination process. Flu vaccinations must be received on or after August 1st of the current flu season to be considered eligible.
How to Obtain an Influenza Vaccine
The organization's goal is to achieve 100 percent compliance by all. There are three ways in which employees will be able to receive their flu vaccination:

Department flu liaisons will be available to administer the flu vaccine to department/unit employees, as well as those support services that frequent the unit. This method of distribution is strongly encouraged for those departments with flu liaisons. Employees seeking a vaccine from a department flu liaison will need to complete the Influenza Questionnaire in their Enterprise Health portal. After completing the questionnaire, employees will be able to receive the vaccine from a department flu liaison where it will be documented directly in Enterprise Health and available for review in the My Medical Record tab of the employee’s Enterprise Health portal.

OHS flu clinics will be held at various places within the hospitals and other offsite locations. In addition to the standard influenza vaccine, the high-dose influenza vaccine (for 65 years and older), FluBlok influenza vaccine (egg-free), and the FluMist (for 49 years and under) are available from OHS upon request. The OHS clinic at Med Inn will not be available for walk-in influenza vaccine appointments. Employees seeking a vaccine from OHS will need to complete the Influenza Questionnaire in their Enterprise Health portal. Effective Friday, September 15, 2023, all Occupational Health Services (OHS) Flu Clinics will operate on a walk-in basis. Appointments will no longer be required to attend an OHS flu vaccination clinic. The OHS drive-thru flu clinics are the only exception to this and will still require an appointment. A list of flu vaccination clinics can be found on the here.

Other locations, such as primary care provider offices (including Michigan Medicine), pharmacies and other vaccination clinics outside of the above mentioned are permitted. Documentation from the vaccine provider must include employee name, indicate type of influenza vaccine administered, and indicate location where it was administered and the date it was received. Employees who receive a vaccine and need to submit proof to OHS will do so by completing the influenza questionnaire in their Enterprise Health portal. Once the proof is reviewed and approved, it will be documented in Enterprise Health where it can be viewed in the My Medical Record tab of the employee’s Enterprise Health portal.
How to Submit a Flu Proof in the Enterprise Health Portal

Each workforce member is required to login to their Enterprise Health portal to complete the 2023 Seasonal Influenza Questionnaire. Here is an instructional tip sheet to upload proof of receiving the influenza vaccine.
Influenza Vaccine Exemption Information

All religious and medical exemption requests will now be managed through the employee portal in Enterprise Health. Due to the logistics of the system, there will be no carryover exemption requests this year. Employees requesting a medical or religious exemption for the influenza vaccine must submit by November 1, 2023, for the committee to review and provide an outcome before the December 1, 2023, deadline.

Employees seeking a medical or religious exemption should login to their Enterprise Health portal and complete the Influenza Questionnaire and select the Apply for Exemption selection. Employees will then complete the remainder of the questionnaire and submit it for review. Once the request is reviewed, the employee can expect to receive an email notification with the outcome which will also detail next steps if the exemption is not approved.

Employees who have not been vaccinated but have an approved exemption will be required to wear a mask in patient care areas for the entire flu season.
Influenza Vaccine Declination Information

The 2023 Influenza Vaccine Declination process for UMPNC nurses and select campus departments will be managed entirely through the employee portal in Enterprise Health. Eligible employees seeking an influenza declination should login to their Enterprise Health portal and complete the Influenza Questionnaire and select the Apply for Exemption, then the Declination selection. Employees will then review the evidence-based presentation and review and acknowledge the statements before submitting the questionnaire.

Employees who have not been vaccinated but have completed the declination process will be required to wear a mask in patient care areas for the entire flu season.
Influenza Vaccine Information
Center for Disease Control and Prevention Flu Website

Inactivated Influenza Vaccine Information Statement (VIS)

Attenuated (live) Influenza Vaccine Information Statement (VIS)

Occupational Health Services

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Flu Information

Click on each heading below for additional information to complete the 2023 Seasonal Influenza Program.

Occupational Health Services

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