Applies to: Regular and Clinical Instructional Faculty, Research Professors, Research Scientists, Librarians, Curators, Archivists
Issued by (dept.): Office of the Provost and Executive Vice President for Academic Affairs
SPG number: 201.80
Dean, department chair, or academic program director of the school, college, or academic department/program where the faculty member holds an eligible appointment (or his or her designee):
- Several months before a University employee who is eligible for emeritus/emerita status is scheduled to retire, the dean, department chair, or academic program director consults with the executive committee or other appropriate faculty advisory group to consider whether to recommend the individual for emeritus/emerita status.
- Where the review by the faculty advisory committee takes place in an academic department or program, the department chair or academic program director must then forward the recommendation to the relevant dean for him or her to consider
Dean and, for clinical instructional faculty (Ann Arbor campus only), provost:
If the dean endorses the recommendation, he or she notifies the department chair or program director, where applicable. For clinical instructional faculty, dean forwards the recommendation to the provost for review (Ann Arbor campus only), who considers the recommendation and conveys a decision to the dean or director.
Dean, department chair, or academic program director (or his or her designee):
At least sixty days before the date on which the faculty member will retire, prepares a retirement memoir and submits the memoir, the necessary information for the recommended change in appointment, and the contact information for the person who prepared the memoir to the Office of Human Resources Records and Information Services (HRRIS).
Also sends an electronic copy of the memoir file to the vice president and secretary of the University.
Guidelines and sample memoirs can be found here.
Director of the Office of Human Resources Records and Information Services (HRRIS) (or his or her designee):
- Reviews the recommendation. If the recommendation conforms to the SPG regulations, then the individual forwards a copy of the retirement memoir to the chancellor for review (Dearborn and Flint campuses only), who will provide a copy to the provost.
- HRRIS also forwards any necessary information about the requested change in appointment, a copy of the retirement memoir, and the individual's personnel file to the Office of the Vice President and Secretary of the University.
Provost and Executive Vice President for Academic Affairs (or his or her designee):
Reviews the retirement memoir and notifies the vice president and secretary in a timely manner only if the provost has concerns about the recommendation. The absence of such notification to the vice president and secretary will signify the provost's endorsement of the recommendation.
Board of Regents:
Acts on the recommendation.
Office of the Vice President and Secretary of the University:
Adopted memoirs are stamped and posted to the Regents website under meeting agendas following the Board meeting.
HRRIS:
Completes processing of the emeritus title(s) and inserts a copy of the letter and the retirement memoir in the individual's personnel file.
Provost and Executive Vice President for Academic Affairs (or his or her designee):
Reviews the retirement memoir and notifies the Vice President and Secretary in a timely manner only if the Provost has concerns about the recommendation. The absence of such notification to the Vice President and Secretary will signify the Provost's endorsement of the recommendation.