HRRIS Data Management Calendar

The HRRIS Data Management calendar is a combination of the calendars listed below with dates that could possibly affect unit transaction processing schedules:

  • Unit Cutoff Calendar: Unit deadlines when transactions need to be received by SSC to guarantee processing before payroll cutoffs
  • HRRIS Cutoff: Unit data entry deadlines for transaction processing before payroll cutoffs; also includes Batchload Dates (i.e. Stop Pay Rows, Wellness Payments, etc.), Pay Dates, Regents Meeting Dates, and Termination Purge Dates
  • Worksheet Processes: Mass job data changes via batchloads (does not include ad hoc batchloads)
  • Bargained For: Bargaining Unit Additional Pay and Rate Increase Schedules

View the HRRIS Data Management Calendar in Google Calendar

NOTE: If you are experiencing problems loading and/or viewing the HRRIS Data Management Calendar using Internet Explorer or another browser, you should see a Google icon in the lower, right-hand corner of the window. Click on the Google icon and it will launch a login screen. Login with your username (your and your Kerberos password. The calendar should then load and allow the option to add this calendar. This calendar can be viewed by Week, Month or Agenda.

The HRRIS Data Management Calendar includes the following information:

  • Payroll cutoff dates (same as PAR final approver cutoff dates)
  • Pay sheet creation dates
  • Temporary Termination Purge (4 times yearly)
  • Biweekly and Monthly Pay Dates
  • Mass Terminations (3 times yearly)
  • Cutoff for PAR transactions requiring manual data entry
  • Regents Meetings
  • Worksheet process dates
  • SSC Benefits Transaction Team Cutoffs
  • Bargained For process dates
  • Wellness Payments (MHealthy)
  • Stop Pay Rows Process
  • System data entry restrictions
    • LEO
    • Biweekly
    • Monthly

Notable Monthly Activities not listed within calendar:

January: Peak period processing for Graduate Student, LEO and Adjunct appointments

March: Form J requests due in UHR Records

April: GEO/LEO Spring/Summer Benefit Continuation

May: Faculty promotions will be processed by UHR Records

August: Budget processing will begin

September: Budget processing; End GEO/LEO Spring/Summer Benefit Continuation

October: University directory run

Acronyms and Descriptions


Benefits Transaction Team




Data Entry (Final Approval on PAR transactions & System Data loads)


Graduate Student Assistant


House Officer Association


Human Resource Records and Information Services


Lecturer's Employee Organization


Open Enrollment


Personnel Action Request






Shared Services Center

System Upgrade

System down and unavailable due to upgrade


Time & Leave


University Year


Institutional File System (accessed using mfile)