Note: Please be sure to include employee's name at the top of Page 8 of 9, just below the Section 2 heading, and submit I-9 on two separate pages (not double-sided).
Do not fax - Send the completed Form I-9 for processing to:
3003 South State Street
Ann Arbor, MI 48109-1276
Remote New Hires Working within the U.S.
The I-9 form must be completed for all new employees, whether they are on campus or work in some other location. The following is a summary of the I-9 process for remote new hires.
The person being hired remotely (i.e. not near a UM facility or near another UM employee who could complete the I-9) is responsible for finding a person(s) in his/her area that are knowledgeable of and familiar with I-9 processes to be a representative. They need to speak with the potential representative and then provide that person’s contact information, including name, phone number, and email address. This information is provided to the hiring unit by the new hire on Form A - entitled “Remote New Hires” “Working Within the U.S. Instructions for Remote New Hire”. The hiring unit provides this form as well as the information requested on the first two parts of the Form B - entitled “Remote Hire Notice Form” (please include the new hire’s start date and the complete mailing address of the unit contact that will receive the completed I‐9).
Fax the completed forms to (734) 763-1283. University Shared Services Center Employment Services will then contact the potential representative and if appropriate will authorize him/her to complete the I-9 on behalf of the university.Please note, the I-9 should not be completed until authorization and instruction is provided. Once authorization is given, then the new hire and the representative make arrangements to meet and complete the I-9. The completed, original, I-9 is then mailed to the hiring unit contact person. Note all federal timelines and requirements associated with I-9’s apply. Contact the Shared Services Center for more information.
The Remote Hire Instructions and Form are to be completed by the hiring department.
Remote I-9 Process Summary
Form A - About Remote New Hires
Form B - Remote Hire Instructions and Form
For more information, including a Handbook for Employers on completing I-9's (M-274 manual), see the U.S. Citizenship and Immigration website.
I-9 Form Work Aids
The Work Eligibility for Non-Immigrants is a guide to audit the I-9 form before submission; recognize which document numbers are used on the I-9 form; and to understand the work eligibility that is associated with different visa classes.
Unit I-9 Compliance Officers are assigned by their unit or department. They are responsible for I-9 compliance in their assigned area. They ensure that anyone completing I-9's is trained and knowledgeable about I-9 requirements, they address issues of non-compliance including serving as the point of contact if I-9's require correction. The list is updated monthly and has the Unit I-9 Compliant Officers listed by department.
Contact us or call (734) 763-2387.