Student Temporary Employment

Contact the Student Employment Office for questions related to posting a new student temporary or Work-Study job, pay ranges, job codes related to academic level and information on Work-Study awards.

E-mail: [email protected] | Tel: (734) 763-4128 | Fax: (734) 615-2641

U-M Student Employees on the Ann Arbor campus are hired using the Mpathways Student Temporary Employment Process. The resources on this page are intended to accompany the MyLINC training materials for both hiring units and students.

Resources for Hiring Units and Students

Information for Hiring Departments-Ann Arbor Campus
Definitions for Student Temporary Hires for the Ann Arbor campus

As you are reviewing these definitions, please see bottom section of the online Student Information page entitled “U-M Employment History.”

New Hire: The first temporary appointment an individual has held at the University. There should be no Empl Rcd#'s with a Jobcode Description that has "(Temp)" in the text.
Re-Hire: Former temporary employee being rehired to the University. There should only be Empl Rcd#'s with a Status of "T."
Additional Appointment: Concurrent appointment where the Job Code, Department or Comp Rate is different from an existing active appointment. There should at least be one Empl Rcd#' with a Status of "A."
Appointment Change: Change to an existing appointment. Please note that a change in Work-Study effective date status should be submitted on the Personnel Action Request(PAR). For assistance, see HRRIS Job Aids.

Hiring Checklist for hiring managers and supervisors

U-M Ann Arbor Student Temporary Appointment Changes

For any changes to temporary appointments, please use the Personnel Action Request (PAR) Launchpad. See this page for more information.

Nepotism

If an applicant has recorded that a relative is a U-M employee when completing the online Student Employment Application; it is the hiring unit’s responsibility to ensure compliance with SPG 201.23, Appointment of Relatives or Others with Close Personal or External Business Relationships.

Wage Schedules for Temporary Staff

New Employee Orientation Requirements (Health System only)

All regular and temporary UMHS employees are required to complete the Health System Michigan Traditions and Values (day one of the new employee orientation program). Contact the Health System Human Resources office at 734-647-5538 to reserve a place for your temporary employee.

Training Resource

MAIS LINC HRE120 E-Learning course

Student Temporary Employment Contacts

Human Resources Records and Information Services (HRRIS)

Contact HRRIS for questions related to completing the online hiring form or the U of M Ann Arbor Student Temporary Appointment Change form. Tel: (734) 763-1284 | Fax: (734) 763-1283

Student Employment Office

Contact the Student Employment Office for questions related to posting a new student temporary or Work-Study job, pay ranges, job codes related to academic level and information on Work-Study awards. E-mail: [email protected] | Tel: (734) 763-4128 | Fax: (734) 615-2641

Other Resources

University of Michigan Standard Practice Guide

University Human Resources Procedures Website
Information for Student Temporary Employees
Information for Student Temporary Employees

Step One: Get Organized

Complete or update the Student Employment Application

To work on campus, you must be a matriculated U-M student AND complete the Student Employment Application located in Wolverine Access: Student Business. If it has been more than 6 months since you’ve completed the application, be sure to update your information and make it current. Use the Student Employment Application Step by Step Assistance document to assist you in completing the application.

Search for jobs

Go to the Student Employment website to search for available jobs. You may also reference the Jobs for University of Michigan Students (PDF) brochure, which provides an overview of what you need to know about student employment at U-M.

Step Two: Get Hired

Apply, interview and complete paperwork

Once you have decided on the job(s) you would like to apply for, follow the instructions within the job posting to complete the application process. After your interview is complete and the hiring department has extended a job offer, be prepared to complete all of the required employment forms.

Complete Employment Paperwork

Federal Form I-9 Employment Eligibility Verification Form
Everyone in the United States, not just students, must complete this federal form when beginning a job with a new employer. Although the form itself is easy to fill out, you must also present an original document or documents that establish your identity and employment eligibility. Photocopies can not be accepted. See I-9 Processing on the Shared Services website for a link to the form and a listing of acceptable documents.

Criminal Background History Consent Form

You may be asked to complete a consent form at the time of your hire. The information you will need to complete this form are your name, date of birth, race, sex and drivers license or state ID number.

Step 3: Get Paid

Direct Deposit Authorization

Direct Deposit is the University’s recommended method for delivering your paycheck. It’s easy and convenient because your paycheck is deposited directly to your bank account, and you can access your pay stubs from any computer using Wolverine Access: Student Business

W4 Tax Forms (Federal and Michigan Tax Withholding)

Upon hire, the University assumes a Federal and Michigan tax filing status of “single with no exemptions.” If your filing or exemption status is different from this, please update that information in Wolverine Access: Student Business. Look for the Federal and Michigan W4 links after you access Student Business.

In most instances, you may update your Federal W-4 information using Wolverine Access. First, follow the steps to view your W-4 information. Then, you can make changes to your Federal W-4 information and submit them. The ?HELP menu option on the "Federal W-4 Tax Information" webpage provides detailed information about making and submitting changes.

If you are not a U.S. citizen or Permanent Resident, you cannot update your Federal W-4 information using the web, and you must complete a hardcopy form. Both forms are available for printing from the W-4 page on Wolverine Access.

Alien Certificate – Form 9835

The University makes various types of payments to non-resident aliens. These payments which may be non-taxable for United States and State of Michigan income tax purposes if:

There is a tax treaty in effect with their country of residence and

Specific articles under the tax treaty grant the exemption.

These various types of payments to non-resident aliens include:

Salaries paid to teachers and researchers

Form G/G-2 payments for independent services

Fellowship/Scholarship payments

Wages paid to students

Income tax withholding rules for salary/wages paid to non-resident aliens require withholding at the graduated tax rates. Fellowship/scholarship payments to non-resident aliens are taxed at a 14% rate and Form G/G-2 payments at a 30% rate.

Upon entry to the U.S., all non-resident aliens should complete an "Alien Certificate - Form 9835" to ensure proper taxation for Federal, Social Security and State taxes. The form can be found at

Alien Certificate Form

Alien Certificate Form Instructions

Social Security

Students who do not have a Social Security or T.I.N. number must obtain one immediately after they’re hired. Visit the Social Security Administration website for details on how to apply.

Work-Study Information

Work-Study Employment is a financial aid program that is awarded to students who have financial need. The program provides jobs for undergraduate and graduate students, allowing them to earn money to help pay educational expenses. Work-Study employers pay only a percentage of the student's wages, while the federal or state government will pay the remaining amount. Refer to the Office of Financial Aid website for additional information on the Work-Study program.

Paid Sick Time

As a student employee, you may become eligible for paid sick time under the state of Michigan’s Paid Medical Leave Act. To be eligible for this benefit, you must have worked an average of at least 25 hours per week for the university during the previous calendar year. If eligible, you will receive a bank of up to 40 hours of paid sick time each January 1 or a pro-rated amount on your date of hire if your qualifying appointment starts later in the year. Available hours will show up as “Pd Sick-MI” on your timesheet and paystub. Unused hours will not roll over at the end of the calendar year.

Ending your Temporary Appointment

Should you decide to leave your temporary job for any reason, it is important to communicate your plans to your supervisor. A two-week notice is generally customary when terminating any professional relationship.

Contact the Student Employment Office for questions related to finding a job and Work-Study awards. E-mail: [email protected]. Tel: (734) 763-4128. Fax: (734) 615-2641.

Human Resources University of Michigan

Student Temporary Employment

Resources for Hiring Units and Students

Definitions for Student Temporary Hires for the Ann Arbor campus

U-M Ann Arbor Student Temporary Appointment Changes

Nepotism

New Employee Orientation Requirements (Health System only)

Training Resource

Student Temporary Employment Contacts

Human Resources Records and Information Services (HRRIS)

Student Employment Office

Other Resources

Information for Student Temporary Employees

Step One: Get Organized

Step Two: Get Hired

Step 3: Get Paid

Social Security

Work-Study Information

Paid Sick Time

Ending your Temporary Appointment

Staff Human Resources

Student Temporary Employment

Resources for Hiring Units and Students

Definitions for Student Temporary Hires for the Ann Arbor campus

U-M Ann Arbor Student Temporary Appointment Changes

Nepotism

New Employee Orientation Requirements (Health System only)

Training Resource

Student Temporary Employment Contacts

Human Resources Records and Information Services (HRRIS)

Student Employment Office

Other Resources

Information for Student Temporary Employees

Step One: Get Organized

Step Two: Get Hired

Step 3: Get Paid

Social Security

Work-Study Information

Paid Sick Time

Ending your Temporary Appointment

Staff Human Resources

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