International Travel

This resource provides information for University of Michigan faculty and staff who are planning international travel for university-related business or for personal or leisure purposes. University-related travel may include, but is not limited to, study, research, internships, service, conferences/presentations, teaching, performances, or athletic competitions.

U-M International Travel Policy

The university's International Travel Policy applies to all faculty, staff, and students on all campuses. It specifies the requirements for university-related international travel, which include travel registration, travel abroad health insurance from the university’s authorized vendor, and procedures for travel to university travel warning or travel restriction destinations. Schools, colleges, and business units may have additional policies and procedures that support this overall policy.

Planning Your Trip

  1. Register International Travel with the University Travel Registry

    All faculty, staff, and students planning international travel for university-related purposes must register in the University Travel Registry before the expected departure date. The Travel Registry is a confidential and secure site within Wolverine Access for you to record travel plans and contact information. The Travel Registry supports emergency communications and provides direct access to university-approved travel abroad health insurance. The Registry can be used for domestic travel and the university recommends registering personal or leisure travel when planning a trip abroad.

  2. Visit Global Michigan

    This site provides university travel warning and travel restriction information, links for travel preparation, and health and safety information. All U-M community members should review the International Travel Policy and associated procedures for travel abroad for university-related purposes.

  3. Review Your Health Insurance Coverage

    No matter where you are planning to travel, you will need to know your insurance coverage before you leave. See below for information on health insurance while traveling abroad.

  4. Consider a Pre-Travel Health Consultation

    At least two months before international travel, you may wish to make an appointment with your physician or with one of the U-M travel clinics to obtain prescriptions or immunizations as needed for your destination. University Health Service Travel Health Services are available to individuals who are affiliated with the University of Michigan. Individuals who are not affiliated with U-M can visit the U-M Health System Overseas Travel Clinic.

Travel Insurance Summary
Type of Coverage Before You Depart Contact Name Contact Information
HTH GeoBlue Traveler Travel Abroad Health Insurance for University-Related Travel (required), provided for current faculty and staff Register with U-M Travel Registry UHS Managed Care/Student Insurance Office (734) 764-5182 or (866) 368-0002 toll free, or email UHS-mancare-stuins@med.umich.edu
HTH Travel Abroad Health Insurance for Personal or Leisure Travel (optional) Register with U-M Travel Registry and purchase UHS Managed Care/Student Insurance Office (734) 764-5182 or (866) 368-0002 toll free, or email UHS-mancare-stuins@med.umich.edu
MetLife U-M Business Travel Accident Insurance N/A (automatic) U-M Shared Services Center (734) 615-2000 or (866) 647-7657 toll free
AXA International Travel Assistance N/A (automatic) AXA International (800) 454-3679, +1-312-935-3783 outside the U.S., or webcorp.axa-assistance.com (login: axa, password: travelassist)
HTH Worldwide Political and Natural Disaster Evacuation Register with U-M Travel Registry U-M International Travel Oversight Committee (ITOC) umich-itoc@umich.edu

Travel Abroad Health Insurance

U-M Related Travel

Faculty and staff traveling on international university-related business are automatically covered at no cost by the travel abroad health insurance, but must register in the U-M Travel Registry. The plan, HTH GeoBlue travel insurance, is provided by HTH Worldwide in coordination with the the University Health Service Managed Care/Student Insurance OfficeNote: Students in education abroad program leadership roles (paid or unpaid) and graduate students on GSRA, GSI and GSSA appointments must enroll in the HTH Education Abroad Plan.

HTH GeoBlue automatically covers your spouse or OQA and dependents under age 26 traveling with you for business travel and for short term personal travel prior to and/or after your university-related trip. This plan covers business travel up to 180 days. If you need longer coverage, contact the Managed Care/Student Insurance Office.

HTH GeoBlue travel insurance is primary to any coverage for medical care abroad that you may have through your U-M health plan or other health insurance coverage.

Register to use the HTH GeoBlue website:

Upon completion of registering your travel in the U-M Travel Registry, the My Summary page will be displayed. Follow the instructions under “UM Travel Abroad Insurance Enrollment” on the My Summary page to gain access to the GeoBlue Traveler registration site.

For additional information:

Personal/Leisure Travel

Current faculty and staff traveling internationally for personal or leisure purposes may purchase U-M Travel Abroad Health Insurance through HTH Worldwide, coordinated by the University Health Service Managed Care/Student Insurance Office, by registering in the U-M Travel Registry. Upon completion of registering your travel, the My Summary page will be displayed. Follow the instructions under “UM Travel Abroad Insurance Enrollment” on the My Summary page to sign in to HTH Worldwide Insurance and purchase coverage. Coverage may also be purchased for spouses or OQAs and dependents under age 26 traveling with the covered U-M faculty of staff member. The plan covers individuals up to age 80 and must be purchased prior to departure.

For additional information:

Political and Natural Disaster Evacuation

Political and natural disaster evacuation assistance is available in many but not all countries for U-M faculty, staff, students, and their eligible accompanying dependents. To receive this support, travelers must be eligible for U-M Travel Abroad Health Insurance, must register their travel, and meet other special conditions. Evacuation assistance must be coordinated through University of Michigan and HTH Worldwide.

In the event of an emergency that may require assistance, please contact the U-M Division of Public Safety and Security

(734) 763-1131, U-M Ann Arbor
(313) 593-5333, U-M Dearborn
(810) 762-0006, U-M Flint

Let the DPSS emergency responder know that you are a U-M traveler abroad. DPSS will transfer you to a U-M emergency responder.

U-M Health Plan Information

U-M Premier Care and Health Alliance Plan (HAP) Members

If you are enrolled in U-M Premier Care or Health Alliance Plan (HAP) and will be out of the service area for 60 days or more, you must enroll in a different U-M health plan. The health plans reserve the right to deny claims and terminate coverage if you live outside the service area for 60 days. See Moving Out of a Managed Care Service Area for details. Call the U-M Shared Services Center at (734) 615-2000 or (866) 647-7657 toll free for information on changing plans.

GradCare Members

Graduate students enrolled in off-campus study or off-site field placement must complete the GradCare off-site registration form to obtain expanded coverage outside the GradCare network.

Medications

If you are planning extended travel outside the U.S., contact your pharmacist to make sure any existing prescriptions will allow the full amount of medication needed for your trip. If you are enrolled in the U-M prescription drug plan, a one-month extra refill of your prescriptions for overseas travel can be requested by contacting MedImpact at (800) 681-9578. A maximum of two overrides per medication are allowed each year.

Please note that some prescription and over-the-counter (OTC) medications that are common in the U.S. may be illegal abroad. Check with the embassies of the countries you plan to visit to make sure that your prescription and OTC medications are permitted.

Dental Care

If you are enrolled in U-M's Delta Dental plan, you are covered by the Delta Dental passport program for dental care while traveling overseas. See Dental Care Outside the U.S. for more information. When outside of the United States, call AXA Assistance collect at (312) 356-5971 to receive a referral through an English-speaking operator.

Business Travel Accident Insurance

All active faculty and staff members traveling domestically and internationally while on official university business (excluding everyday travel to and from work) are provided coverage through MetLife for accidental death or permanent total disability. The university pays the full cost and you do not have to enroll in this coverage. See Travel Accident Insurance for more information on this benefit.

Travel Assistance

Along with Travel Accident Insurance, when traveling more than 100 miles from home, faculty and staff have access to Travel Assistance, a travel service administered by AXA Assistance USA, Inc. (AXA). Travel Assistance offers you and your dependents worldwide medical, travel, and concierge assistance services, 24 hours a day, 365 days of the year, while traveling internationally or domestically. If you have questions about the services, please call Travel Assistance at 800-454-3679 within the U.S. or +1 (312) 935-3783 (collect) outside the U.S. For additional information, visit webcorp.axa-assistance.com using the login axa and the password travelassist.

Work-Related Injury or Illness

If you suffer a work-related illness or injury while traveling on university business, contact the following departments as soon as possible:

In the Event of a Death

If the deceased is a university employee, contact the following U-M departments:

HTH GeoBlue Traveler and HTH Worldwide provide a repatriation of remains benefit for U-M faculty and staff when traveling overseas on university-related business, or if on personal/leisure travel if the HTH personal/leisure insurance was purchased. Repatriation of remains arranges for the return of the deceased person's remains back to the place of residence.

When You Return

  • File any claims.
  • If you had a change in family status or dependent coverage, contact the SSC Contact Center at (734) 615-2000 or (866) 647-7657 toll free within 30 days of the event.
  • If you changed your address with the university while you were away, update your address on Wolverine Access.

Resources

University Travel-Related Policies and Standard Practice Guides