Student Temporary Employment

Contact the Student Employment Office for questions related to posting a new student temporary or Work-Study job, pay ranges, job codes related to academic level and information on Work-Study awards.

E-mail: [email protected] | Tel: (734) 763-4128 | Fax: (734) 615-2641

U-M Student Employees on the Ann Arbor campus are hired using the Mpathways Student Temporary Employment Process. The resources on this page are intended to accompany the MyLINC training materials for both hiring units and students.

Resources for Hiring Units and Students

Information for Hiring Departments-Ann Arbor Campus

Definitions for Student Temporary Hires for the Ann Arbor campus

As you are reviewing these definitions, please see bottom section of the online Student Information page entitled “U-M Employment History.”

New Hire: The first temporary appointment an individual has held at the University. There should be no Empl Rcd#'s with a Jobcode Description that has "(Temp)" in the text.
Re-Hire: Former temporary employee being rehired to the University. There should only be Empl Rcd#'s with a Status of "T."
Additional Appointment: Concurrent appointment where the Job Code, Department or Comp Rate is different from an existing active appointment. There should at least be one Empl Rcd#' with a Status of "A."
Appointment Change: Change to an existing appointment. Please note that a change in Work-Study effective date status should be submitted on the Personnel Action Request(PAR). For assistance, see HRRIS Job Aids.

U-M Ann Arbor Student Temporary Appointment Changes

For any changes to temporary appointments, please create a Personnel Action Request (PAR).

Nepotism

If an applicant has recorded that a relative is a U-M employee when completing the online Student Employment Application; it is the hiring unit’s responsibility to ensure compliance with SPG 201.23, Appointment of Relatives or Others with Close Personal or External Business Relationships.

Wage Schedules for Temporary Staff

New Employee Orientation Requirements (Michigan Medicine only)

All regular and temporary Michigan Medicine employees are required to complete the Michigan Medicine New Employee Orientation (day one of the new employee orientation program). Contact the Michigan Medicine Solutions Center at 734-647-5538 for additional information.

Student Temporary Employment Resources

Human Records and Information Services (HRRIS)

HRRIS Job Aids assist unit and central office administrators with the complexity of the faculty and staff appointment process. For PAR transactions, you may also review MyLinc - PAR User Resources for Step-by-Step Overviews and Transaction Simulations.

Student Employment Office

Contact the Student Employment Office for questions related to posting a new student temporary or Work-Study job, pay ranges, job codes related to academic level and information on Work-Study awards. E-mail: [email protected] | Tel: (734) 763-4128 | Fax: (734) 615-2641

Other Resources

University of Michigan Standard Practice Guide

University Human Resources Procedures Website

Information for Student Temporary Employees

Step One: Get Organized

Complete or update the Student Employment Application
To work on campus, you must be a matriculated U-M student AND complete the Student Employment Application located in the Wolverine Access: Student Collection. If it has been more than 6 months since you’ve completed the application, be sure to update your information and make it current. Use the Student Employment Application Step by Step Assistance document to assist you in completing the application.
Search for jobs. You may also reference the Student Employment Guide, which provides an overview of what you need to know about student employment at U-M.
Go to the Student Employment website to search for available jobs.

Step Two: Get Hired

Apply, interview and complete paperwork
Once you have decided on the job(s) you would like to apply for, follow the instructions within the job posting to complete the application process. After your interview is complete and the hiring department has extended a job offer, be prepared to complete all of the required employment forms.

Step Three: Complete Employment Paperwork

Complete the Federal Form I-9 Employment Eligibility Form
- All UM employees, not just students, must complete this federal form within 72 hours of your start date. Forms are completed by appointment only at campus I-9 center locations.
- The I-9 Form requires that you present an original document or documents that establish your identity and employment eligibility. Photocopies can not be accepted.
- See I-9 Processing on the Shared Services website for information on setting up an appointment, view and download the form and a list of acceptable documents required to complete the form.
- Non compliance will impact your eligibility to remain employed at the university.
Background Screening Consent
- You may be asked to complete a consent and disclosure form at the time of your hire. The university uses a third party vendor for completion of background screenings.

Step 3: Get Paid

Direct Deposit is the University’s recommended method for delivering your paycheck. It’s easy and convenient because your paycheck is deposited directly to your bank account, and you can access your pay stubs from any computer using the Student Collection in Wolverine Access
W4 Tax Forms (Federal and Michigan Tax Withholding)
- Upon hire, the University assumes a Federal and Michigan tax filing status of “single with no exemptions.” If your filing or exemption status is different from this, please update that information in Wolverine Access: Employee Self-Service. Look for the Federal and Michigan W4 links after you access Payroll and Compensation.
- In most instances, you may update your Federal W-4 information using Wolverine Access. First, follow the steps to view your W-4 information. Then, you can make changes to your Federal W-4 information and submit them. The HELP menu option on the "Federal W-4 Tax Information" webpage provides detailed information about making and submitting changes.
If you are not a U.S. citizen or Permanent Resident, you cannot update your Federal W-4 information using the web, and you must complete a hardcopy form. Both forms are available for printing from the W-4 page on Wolverine Access.
The University makes various types of payments to non-resident aliens. These payments which may be non-taxable for United States and State of Michigan income tax purposes if:
- There is a tax treaty in effect with their country of residence and
- Specific articles under the tax treaty grant the exemption.
These various types of payments to non-resident aliens include:
- Salaries paid to teachers and researchers
- Form G/G-2 payments for independent services
- Fellowship/Scholarship payments
- Wages paid to students
Income tax withholding rules for salary/wages paid to non-resident aliens require withholding at the graduated tax rates. Fellowship/scholarship payments to non-resident aliens are taxed at a 14% rate and Form G/G-2 payments at a 30% rate.
Upon entry to the U.S., all non-resident aliens should complete an "Alien Certificate - Form 9835" to ensure proper taxation for Federal, Social Security and State taxes. The form can be found at
- Alien Certificate Form

Social Security

Students who do not have a Social Security or T.I.N. number must obtain one immediately after they’re hired. Visit the Social Security Administration website for details on how to apply.

Work-Study Information

Work-Study Employment is a financial aid program that is awarded to students who have financial need. The program provides jobs for undergraduate and graduate students, allowing them to earn money to help pay educational expenses. Work-Study employers pay only a percentage of the student's wages, while the federal or state government will pay the remaining amount. Refer to the Office of Financial Aid website for additional information on the Work-Study program.

The State of Michigan’s Earned Sick Time Act (ESTA)

As a student employee, you are eligible for paid sick time under the state of Michigan’s Earned Sick Time Act (ESTA). Employees earn one hour of ESTA for every thirty hours worked are eligible to earn one hour of earned sick time (ESTA) for every thirty hours worked. Available hours will show up as “ESTA-MI” on your timesheet and paystub. You may earn up to a maximum of 72 hours per calendar year. Up to 72 hours of ESTA time may be carried over to the next calendar year. For more information on ESTA, including reasons to use the time, visit the Absence from Work section of the Staff Handbook.

Ending your Temporary Appointment

Should you decide to leave your temporary job for any reason, it is important to communicate your plans to your supervisor. A two-week notice is generally customary when terminating any professional relationship.

Contact the Student Employment Office for questions related to finding a job and Work-Study awards. E-mail: [email protected]. Tel: (734) 763-4128. Fax: (734) 615-2641.

Staff HR Services