Frequently Asked Questions …and the FORMS that answer them.

Q. What paperwork do I need to change my visa status or citizenship?

A. The Address/Personal Data Form (30005) has a personal information section (section A) in which you can indicate a change of visa status. As the form indicates, an I-9 is also required for this change if your date of hire is after 11-06-86. The change in citizenship status can either be written on the Address/Personal Data Form or a memo can be sent to HRRIS signed by the staff member indicating the change. A new I-9 is also required for this transaction.

Q. What paperwork do I need for a certain transaction?

A. In general, the following transactions can be done with the paperwork listed below. However, there are always special situations that might require additional items, exception memos for example.

New Hires:

Graduate Students
Appointment Request (36400), Fraction Calculation (30010-for GSIs and GSSAs only), Supplemental Appointment Information (36100), Educational Assistant Personnel Record (36510), I-9, tax forms, Direct Deposit

Academic Staff
Appointment Request (36400), Supplemental Appointment Information (36100), Educational Assistant Personnel Record (36510) or Faculty Personnel Record (30002), I-9, tax forms, Direct Deposit. Additionally, a Regents Communication, AAR, posting, or waiver may be required depending on the position.
See SPG 201.22 for more information on hiring staff members.

Terminations:
Layoff and Termination Request (36605), and in some cases a resignation, letter submittal form if any changes need to be made to the appointment as well as additional pay

Leaves of Absence:
Request for Leave of Absence (36609) and necessary attachments. See SPG 201.30-0 to 201.30-4, submittal form if any changes need to be made to the appointment as well as additional pay

Other:
Most other personnel transactions can be completed on the submittal form. For example, account number changes, effort changes, and rate changes. Title and department changes or additional appointments would require additional paperwork depending on the title.

Personnel Forms Online:
Most forms can be printed in house, if you need to request forms then you can request the forms online.