Did you know…

that all newly hired regular staff are asked to create their own uniqname and UMICH (Level 1/Kerberos) password as part the new employee Onboarding process?  This occurs prior to new employee orientation as the new hire needs this information in order to verify personal information using Wolverine Access. 
What this means for you, the hiring unit, is that you are no longer required to request this information for regular staff any more.

Want a Back Issue?

You can find all the back issues of this newsletter and loads of other helpful resources on the Employment Website at:
http://hr.umich.edu/
empserv/deptinfo/employ.html

The eMploy Documentation Guide is also available through MAIS LINC at: https://maislinc.umich.edu/mais/pdf/
HR_EMP_employdocumentation
guide_RD.pdf

TARGET FILL DATE EMAILS FIXED

You may have noticed that the Target Fill Date emails are back in action.  Only now you should be receiving them one week prior to job requisition target fill date that was entered at the time the job requisition was created.  Previously, due to a system glitch, these emails were being sent out on a weekly basis.

DAY 1

New Hire accepts contingent offer and hiring unit completes "Offer" panel in eMploy. 

Hiring Unit: must complete Offer Panel in eMploy and add EPC as last approver.

DAY 1

EPC approves "Offer" and initiates the Contingent Offer Confirmation email to new hire and orders a HireRight background check.  Completes Michigan State Police ICHAT check and a final review of the Restricted Table is completed.

EPC: orders background checks and reviews restricted record, generates confirmation email

DAY 2

New Hire receives an email from HireRight requesting that they complete the electronic consent to perform a background check.

New Hire: electronic consent required.

DAY 5

Background check complete.  Note:  Average turnaround = 2.4 days from the date the new hire completes the consent process.

HireRight: completes request

DAY 5

EPC verifies NEO date with Hiring Unit, generates a welcome letter to the new hire and the hiring team.  Welcome letter alerts the new hire to NEO information and instructions for the balance of the Onboarding process.  EPC changes the Offer Status to "Hired".

EPC: verifies NEO date, generates Welcome letter, changes Offer status to 'Hired"

DAY 5

Search/Match is completed in Mpathways overnight and a UMID is assigned if required.

System interface: validate or assign UMID

DAY 6

New  Hire without a previous relationship*** to the University receives an automated email with newly assigned UMID and  a second email with a One Time Identifier (password) to use with UMID to link to a special website and create uniqname/UMICH (kerberos) password.

System interface: generate Onboarding emails

DAY 6

New hire is prompted to verify personal information in an MPathways program once uniqname and password have been created

New Hire: follow instructions in email to generate uniqname/password and verify personal information.

DAY 6

*** If the new hire has a previous relationship with the University and has been assigned a uniqname and UMICH password, the email they receive will instruct them to contact the ITD office to reset the password and then link to the personal information verification page.

New Hire: follow instructions in email to verify personal information.

DAY 7

New Hire will receive a reminder email every day until this process is completed.  Once complete, the new hire appointment information will be loaded into Mpathways.

New Hire: follow instructions in email to verify personal information.

NEO DATE

New Hire attends orientation and completes W4 tax forms, Direct Deposit, Emergency Contact information and other items utilizing Wolverine Access Employee Business Portal.

New Hire: attend NEO, complete forms and information on Wolverine Access Employee Business Portal.