Department Resources: Conducting a Successful Employee Selection Process -
Advertising a Position

Consult with your Human Resources Representative at the outset of posting to make a decision to advertise. The decision to advertise should be considered if your position has traditionally been hard to fill or the posting generates a small pool of candidates. (See Tips on Recruiting a Diverse Staff). In the latter case, advertising in appropriate venues will help ensure that you attract a diverse pool of female and minority candidates.

Included in your ad should be:

  • An overall description of the basic functions and responsibilities of the position;
  • A general description of your department (i.e. size, budget, reporting relationships (optional);
  • A more specific explanation of the duties of the position and expectations of the candidate;
  • Candidate selection criteria;
  • Detailed information on how to apply for the position;
  • A deadline date for application (if applicable); make sure the position is available for applying through the deadline date.
  • University of Michigan Affirmative Action/Non-Discrimination statement.
    • As of April 16, 2009, the Statement reads:

      Nondiscrimination Policy Statement

      The University of Michigan, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of Michigan is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, height, weight, or veteran status in employment, educational programs and activities, and admissions. Inquiries or complaints may be addressed to the Senior Director for Institutional Equity, and Title IX/Section 504/ADA Coordinator, Office of Institutional Equity, 2072 Administrative Services Building, Ann Arbor, Michigan 48109-1432, 734-763-0235, TTY 734-647-1388. For other University of Michigan information call 734-764-1817.

      This notation must appear in employment ads as required by the U.S. Department of Labor. In instances where space is limited, please use the following instead:

      “A Non-discriminatory, Affirmative Action Employer”

Possible sources for advertising include:

  • Word-of-mouth
  • Newspapers (i.e. local/ethnic)
  • Professional Publications
  • Professional/Ethnic Organizations
  • Sororities
  • Fraternities
  • Radio
  • Television/Cable T.V.
  • Unemployment Office
  • Union Halls
  • Religious/Social Organizations

Utilize the services of your Human Resources Representative to help you decide where and how to place your ad and for what period of time.

*Regional Campus procedures may be different for placing and paying for advertisments. U-M-Flint Human Resources Service Center will contact the publication(s) directly and will confirm the placement of your ad(s) after you have authorized/reviewed the costs and approved them. U-M-Flint Human Resources Service Center will obtain and forward Purchase Requisition for processing.