REPORTS: enotification

What is eNotification?

The eNotification system is an automated email service that sends notifications, based on specific job roles, to employees, supervisors, department managers and HR personnel. Examples of notifications include:

  • Individual employee notifications to complete a specific action (i.e., select health benefits for new hires)
  • Notifications to supervisors, managers, or personnel recipients about an employee event (i.e., probation period ending)
  • Multi-tab reports for managers and personnel recipients about hires, terminations, transfers, etc.

The eNotification system extracts M-Pathways HR data and creates emails to specific recipients using a scheduling system. A full list of the notifications available, including their description and distribution schedule is displayed in the table below (updated 10/2013).

  • Personnel Recipient or Department Manager are for the Administrative Department when it exists.
eNotification
Description
Distribution Cycle Eligible Recipient(s) CC Recipients
Missing Timesheet Bi-Weekly time labor recipient  
Current RIF List for Benef.,Flnt/Dbn/Temp/WT/Med HR Offices Weekly  hremployrif@umich.edu tpalmer@bf.umich.edu; HR-EPC@med.umich.edu; dbn-enotes@umich.edu; bmanning@umich.edu
GEO monthly report Monthly geo.reports@umich.edu hr-acadhr@bf.umich.edu
JOLTS report to Department of Labor Monthly Brown.Jennifer@bls.gov;  dcc_ncs@bls.gov; joltsdcc@bls.gov
People about to return from Leave Bi-Weekly wjtenny@bf.umich.edu; emplproccoord@umich.edu;  HR-EPC@med.umich.edu; dbn-enotes@umich.edu
People about to go on Leave Weekly bchapin@bf.umich.edu syohn@bf.umich.edu; wjtenny@bf.umich.edu; HR-EPC@med.umich.edu; dbn-enotes@umich.edu
Temporary Employee has worked 47-48 weeks Weekly Personnel Recipient  
J-1 Registration is required for your Employee Weekly Personnel Recipient; Department Manager; Supervising Faculty Member; Administrative Contact J-reminder-copy@umich.edu
ORG (school) fiscal Report Annual Org Administrator org second, org third, org fourth
ORG (school) Annual Report Annual Org Administrator org second, org third, org fourth
ORG (school) Monthly Report Monthly Org Administrator Org second, org third, org fourth
ORG (school) Quarterly Report 4x per year Org Administrator Org second, org third, org fourth
Re-Load Development UMID Table Monthly    
Re-Load HR Help Desk UMID Table Monthly    
Warning - Exchange Visitor is about to Violate INS regs Daily Personnel Recipient; Department Manager; Supervising Faculty Member; Administrative Contact J-reminder-copy@umich.edu
FLSA jobcode change Monthly Compesation  
LTD at age 60 Monthly Employee  
Annual Employment Evaluation is Needed Weekly Personnel Recipient or Department Manager Dearborn: dbn-enotes@umich.edu
I-20 form about to expire Monthly f1-student mjbuhr@umich.edu
DS-2019 form about to expire Monthly j1 student or j1 scholar; Personnel Recipient; Department Manager; Administrative Contact (expiring in 30~90 days) mjbuhr@umich.edu
I-9 expired for Regular Emp Weekly Personnel Recipient or Department Manager  
I-9 expired for temp Emp Weekly Personnel Recipient or Department Manager  
I-9 expires in 180 days-temp Weekly Employee; Personnel Recipient or Department Manager Dearborn: dbn-enotes@umich.edu
I-9 Expires in 90 days-temp Weekly Employee; Personnel Recipient or Department Manager Dearborn: dbn-enotes@umich.edu
I-9 Expires in 30 days-temp Weekly Personnel Recipient or Department Manager Dearborn: dbn-enotes@umich.edu
I-9 Expires in 180 days-reg Weekly Employee; Personnel Recipient or Department Manager Dearborn: dbn-enotes@umich.edu
I-9 Expires in 90 days-reg Weekly Employee; Personnel Recipient or Department Manager Dearborn: dbn-enotes@umich.edu
I-9 Expires in 30 days-reg Weekly Personnel Recipient or Department Manager Dearborn: dbn-enotes@umich.edu
Probationary Period Ending Weekly Supervisor and Personnel Recipient, if blank then Department Manager Dearborn: dbn-enotes@umich.edu
Probationary Period Mid-Point Weekly Supervisor and Personnel Recipient, if blank then Department Manager  
Probationary Period, MNA, Ending Weekly Supervisor, Personnel Recipient or Department Manager Dearborn: dbn-enotes@umich.edu; carolsw@umich.edu
LEO new hire weekly Weekly (Jan, May, Jul, Sep) leo.report@umich.edu hraa-hrris@adsroot.itcs.umich.edu
LEO new hire monthly Monthly leo.report@umich.edu hraa-hrris@adsroot.itcs.umich.edu
LEO Address Monthly leo.report@umich.edu hraa-hrris@adsroot.itcs.umich.edu
LEO termination Monthly leo.report@umich.edu hraa-hrris@adsroot.itcs.umich.edu
LEO Demographics Monthly leo.report@umich.edu hraa-hrris@adsroot.itcs.umich.edu
Professorship Weekly Personnel Recipient or Department Manager   
Temps work more than 10 months for Flint Monthly brancht@umflint.edu; bmanning@umflint.edu  
GEO Reminder Quarterly 1st Mon of Mar, Jun, Aug, Nov each GEO members hraa-hrris@adsroot.itcs.umich.edu; geomemberlists@umich.edu
GEO New Hire Jan, May, Jul and Sept each GEO members hraa-hrris@adsroot.itcs.umich.edu; geomemberlists@umich.edu
GEO Demographic Mar, July, Sept of  geo.reports@umich.edu hraa-hrris@adsroot.itcs.umich.edu
LEO new hire blank spreadsheet 1st day of Apr, Jun, Dec AHR-LEO-Reports@umich.edu hraa-hrris@adsroot.itcs.umich.edu
GEO Temp Count 5th day of Feb and Oct    
LEO Seniority Report Every term unit contacts leo.report@umich.edu
Rif Notification weekly Personnel Recipient or Department Manager  hraa-hrris@adsroot.itcs.umich.edu
Missing I9 emails weekly Personnel Recipient or Department Manager  Personnel Recipient or Department Manager  or Supervisor; hraa-hrris@adsroot.itcs.umich.edu
Regent Report Monthly Donna Jedele Sharon Gardner hraa-hrris@umich.edu
Research Fellow Certificates Weekly Donna Jedele Sharon Gardner  
Uyr Appt expired Monthly Personnel Recipient or department manager hraa-hrris@umich.edu
Uyr about expire in 30 days Monthly Personnel Recipient or department manager hraa-hrris@umich.edu
Dry Appt expired Monthly Personnel Recipient or department manager hraa-hrris@umich.edu
Multi-tab Reports Distribution Cycle Eligible Recipient(s) CC Recipients
HR Rep Monthly Report
Monthly
Reps;  Tim wood gets all reps report
bpringle@umich.edu; tamif@umich.edu; hrpc@umich.edu
HR Rep report Quarterly Quarterly Reps;  Tim wood gets all reps report bpringle@umich.edu; tamif@umich.edu; hrpc@umich.edu
department report monthly Monthly Personnel Recipient or Department Manager   
department report quarterly Quarterly Personnel Recipient or Department Manager   
Department report annually Annual Personnel Recipient or Department Manager   

If you’d like more information about eNotification, please contact Denise Stegall or a member of the Information Services group.