REPORTS: enotification

What is eNotification?

The eNotification system is an automated email service that sends notifications, based on specific job roles, to employees, supervisors, department managers and HR personnel. Examples of notifications include:

  • Individual employee notifications to complete a specific action (i.e., select health benefits for new hires)
  • Notifications to supervisors, managers, or personnel recipients about an employee event (i.e., probation period ending)
  • Multi-tab reports for managers and personnel recipients about hires, terminations, transfers, etc.

The eNotification system extracts M-Pathways HR data and creates emails to specific recipients using a scheduling system. A full list of the notifications available, including their description and distribution schedule is displayed in the table below (updated 2015).

  • Personnel Recipient or Department Manager are for the Administrative Department when it exists.
eNotification
Description
Distribution Cycle Eligible Recipient(s) CC Recipients
Missing Timesheet Bi-Weekly time labor recipient  
Current RIF List for Benefits, Flnt/Dbn/Temp/WT/Med HR Offices Weekly  HR-All-Generalists@med.umich.edu tpalmer@.umich.edu; dbn-enotes@umich.edu;
bmanning@umich.edu;
jsymanns@umich.edu;
nicadamc@umich.edu;
kakasper@umich.edu
RIF Notification Weekly Personnel Recipient or Department Manager   
JOLTS Report to Department of Labor Monthly Brown.Jennifer@bls.gov  dcc_ncs@bls.gov; joltsdcc@bls.gov
People About to Return from Leave Bi-Weekly wjtenny@umich.edu
dbn-enotes@umich.edu; nicadamc@umich.edu; kakasper@umich.edu; HR-All-Generalists@med.umich.edu
People About to Go on Leave Weekly
HR-All-Generalists@med.umich.edu
wjtenny@umich.edu; dbn-enotes@umich.edu; nicadamc@umich.edu; kakasper@umich.edu
Leave PMOD Expires in 14 Days Weekly Admin Personnel Recipient or Department Manager  
Temporary Employee Has Worked 47-48 weeks Weekly Personnel Recipient  
J-1 Registration is Required for Your Employee Weekly Personnel Recipient; Department Manager; Supervising Faculty Member; Administrative Contact J-reminder-copy@umich.edu
Warning: Exchange Visitor is About to Violate INS Regs Daily Personnel Recipient; Department Manager; Supervising Faculty Member; Administrative Contact J-reminder-copy@umich.edu
FLSA Jobcode Change Monthly campusrepreport@umich.edu  
Annual Employment Evaluation is Needed Weekly Personnel Recipient or Department Manager Dearborn: dbn-enotes@umich.edu
I-20 Form About to Expire Monthly f1-student mjbuhr@umich.edu
DS-2019 Form About to Expire Monthly j1 student or j1 scholar; Personnel Recipient; Department Manager; Administrative Contact (expiring in 30-90 days) mjbuhr@umich.edu
Incoming New Hire about Regional Office Nightly Newly hired employees  
Faculty and Staff I-9 Complete Nightly Personnel Recipient or Department Manager  
Student Temp I-9 Complete Nightly Personnel Recipient or Department Manager  
I-9 Expired for Regular Emp Weekly Personnel Recipient or Department Manager  
I-9 Expired for Temp Emp Weekly Personnel Recipient or Department Manager  
I-9 Expires in 180 days-Temp Weekly Employee; Personnel Recipient or Department Manager Dearborn: dbn-enotes@umich.edu
I-9 Expires in 90 Days-Temp Weekly Employee; Personnel Recipient or Department Manager Dearborn: dbn-enotes@umich.edu
I-9 Expires in 30 Days-Temp Weekly Personnel Recipient or Department Manager Dearborn: dbn-enotes@umich.edu
I-9 Expires in 180 Days-Reg Weekly Employee; Personnel Recipient or Department Manager Dearborn: dbn-enotes@umich.edu
I-9 Expires in 90 Days-Reg Weekly Employee; Personnel Recipient or Department Manager Dearborn: dbn-enotes@umich.edu
I-9 Expires in 30 Days-Reg Weekly Personnel Recipient or Department Manager Dearborn: dbn-enotes@umich.edu
I-9 Missing Emails Weekly Personnel Recipient or Department Manager   
Probationary Period Ending Weekly Personnel Recipient, if blank then Department Manager Dearborn: dbn-enotes@umich.edu
Probationary Period Mid-Point Weekly Personnel Recipient, if blank then Department Manager  
Probationary Period, MNA, Ending Weekly Supervisor, Personnel Recipient or Department Manager Dearborn: dbn-enotes@umich.edu
LEO New Hire Weekly Weekly (Jan, May, Jul, Sep) leo.reports@umich.edu  
LEO New Hire Monthly 1st Tues of month leo.reports@umich.edu  
LEO Address 1st Tues of month leo.reports@umich.edu  
LEO Termination 1st Tues of month leo.reports@umich.edu  
LEO Demographics 1st Tues of Mar and Nov leo.reports@umich.edu  
LEO New Hire Blank Spreadsheet 1st day of Apr, Jun, Aug and Dec AHR-LEO-Reports@umich.edu  
LEO Seniority Report 3rd week of Mar, Aug and Nov Unit Contacts leo.reports@umich.edu
Professorship Weekly Personnel Recipient or Department Manager   
Temps Working More Than 10 Months for Flint Monthly brancht@umflint.edu; bmanning@umflint.edu  
GEO Monthly Report 1st Tues of month geo.reports@umich.edu  
GEO Quarterly Deduction Notice Mar, Jun, Aug, Nov Each GEO member geomemberlists@umich.edu
GEO New Hire

4th Sunday of Jan, May, Jul and Sept

 

Each GEO member geomemberlists@umich.edu
GEO Demographic 1st Tues of Mar, July and Nov geo.reports@umich.edu  
GEO Temp Count 2nd Tues of Feb and Oct geo.reports@umich.edu  
Regent Report Monthly
djedele@umich.edu; gardners@umich.edu
 
Research Fellow Certificates Weekly djedele@umich.edu; gardners@umich.edu  
Uyr Appt Expired Monthly Personnel Recipient or Department Manager  
Uyr About to Expire in 30 Days Monthly Personnel Recipient or Department Manager  
Dry Appt Expired Monthly Personnel Recipient or Department Manager  
Missing SSN on Paycheck Monthly Employees  
Multi-tab Reports Distribution Cycle Eligible Recipient(s) CC Recipients
HR Rep Monthly Report
Monthly
Reps; timwood@umich.edu
tamif@umich.edu; kakasper@umich.edu; nicadamc@umich.edu
HR Rep Report Quarterly Quarterly
Reps; timwood@umich.edu
tamif@umich.edu; kakasper@umich.edu; nicadamc@umich.edu
Department Report Monthly Monthly Personnel Recipient or Department Manager   
Department Report Quarterly Quarterly Personnel Recipient or Department Manager   
Department Report Annually Annual Personnel Recipient or Department Manager   
ORG (School) Fiscal Report Annual Org Administrator Org second, org third, org fourth
ORG (School) Annual Report Annual Org Administrator Org second, org third, org fourth
ORG (School) Monthly Report Monthly Org Administrator Org second, org third, org fourth
ORG (School) Quarterly Report 4x/year Org Administrator Org second, org third, org fourth

If you’d like more information about eNotification, please contact Denise Stegall or a member of the Information Services group.