Paid Time Off Information During COVID-19 Pandemic

Updated 2/19/21

As of January 1, 2021, the university continues to provide a temporary bank of time off for various scenarios related to COVID-19 (such as child care due to day care closure or school operating virtually, lack of work, personal illness, quarantine or care of an ill or quarantined family member).

The temporary paid time off programs, Emergency Paid Sick Leave (EPSLA) and Expanded Family and Medical Leave Act (E-FMLA), established by the federal Families First Coronavirus Response Act, expired 12/31/2020.  These time off programs are no longer available for use. 

U-M COVID-19 Paid Time Off

COVID-19 Paid Time Off (COVID-19 PTO) is a one-time bank of up to 80 hours, created on March 13 in response to the current COVID-19 pandemic. Part-time and temporary employees, including student employees, are eligible for a prorated amount. COVID PTO applies to faculty and staff on all campuses and in Michigan Medicine.  

Who Is Eligible?

The following employees are eligible for COVID-19 PTO:

  • full and part-time faculty and staff 
  • temporary staff
  • student employees
  • graduate student employees (GSIs, GSSAs, GSRAs) 
  • postdoctoral research fellows

Employees who take a temporary furlough will no longer be able to access the emergency COVID PTO bank. Employees hired after June 7, 2020 are not eligible. 

What is Covered?

COVID PTO time can be used for COVID-19 absences, including:

  • experiencing COVID-19 symptoms and seeking a medical diagnosis
  • direction to quarantine
  • care for a quarantined family member
  • to provide child care due to day care closure or on days when a school offers only virtual instruction
  • temporary lack of work (see note about federal awards)

COVID-PTO may not be used to cover absence from work caused by side effects of the COVID vaccine.  Sick time or PTO is the appropriate bank of time for missed work due to COVID vaccine side effects. As of June 17, employees who are idle due to a lack of work can no longer charge that effort to a federal award. Visit the Office of Research and Sponsored Projects website for more information.

What Timekeeping Code Do I Use?

Employees report the time using a “RPN” code followed by the “PAN” code for tracking. Those that don’t report time in a central time-keeping system will have to track use of the time locally.

When Does It Expire?

COVID-19 PTO is available until the employee exhausts their 80 hour bank (or prorated amount for part-time employees) or the university declares the situation is no longer an emergency and the COVID PTO bank ceases.  

Michigan Medicine Additional 120 Hour Bank

An additional 120 hours, special-use PTO bank is available for full-time employees who need to isolate as a result of contracting COVID-19 while providing care/support to confirmed positive or PUI (patient under investigation) COVID-19 patients. This special bank of time is prorated for part time and temporary employees. Employees are also eligible for the COVID-19 PTO bank of 80 paid-time off hours. Please consult with your supervisor or human resources representative if you have questions about eligibility.

Who Is Eligible?

Employees who meet the above criteria, and work at Michigan Medicine, are eligible for the additional 120 hour bank:

  • full and part-time faculty and staff 
  • temporary staff 

What is Covered?

  • personal illness and isolation as a result of contracting COVID-19 while providing direct care for confirmed COVID-19 patients

Help Determining Which Paid Time Off to Use

Use this table to help determine which paid time off bank to use and for which COVID-19-related scenario.  

Eligibility for various time off programs varies, so please consult your supervisor, human resources office or the Staff Handbook. Follow your normal process of reporting absence and requesting time off.

Time Off Information During Covid-19 Pandemic January 1, 2021
I am a U-M Employee who is: What do I do about my time? Which timecode do I use? WHAT IF I DO NOT HAVE COVID-19 PTO REMAINING?
...unable to work due to a directive from a local health department or health care provider to self-quarantine Work remotely when possible. If not, use available COVID-19 PTO until exhausted (up to 80 hours). COVID-19 PTO: RPN and PAN Use available Short-Term Sick, Vacation or PTO.
...unable to work due to illness Use available COVID-19 PTO until exhausted (up to 80 hours). COVID-19 PTO: RPN and PAN Use available Short-Term Sick, Vacation or PTO. Once the absence exceeds 10 consecutive working days or more, follow normal procedures to evaluate qualification for extended sick. Use unpaid medical leave if no other paid time available.
...providing care to a seriously ill family member Work remotely when possible. If not, use available COVID-19 PTO until exhausted (up to 80 hours). COVID-19 PTO: RPN and PAN Request to use available Short-Term Sick, PTO or Vacation. Consider unpaid family care or FMLA leave for care of a family member.
…providing care to a quarantined family member Work remotely when possible. If not, use available COVID-19 PTO until exhausted (up to 80 hours). COVID-19 PTO: RPN and PAN Request to use available Short-Term Sick, PTO or Vacation.
...caring for child whose school or day care center has closed or is only offering remote instruction Work remotely when possible. If not, use available COVID-19 PTO until exhausted (up to 80 hours). COVID-19 PTO: RPN and PAN Request to use available Vacation or PTO. Consider requesting a reduction in effort or unpaid personal leave.
...I work in a healthcare setting and I contracted COVID-19 from providing care/support to a confirmed positive or PUI (patient under investigation) COVID-19 patient Use the Health Care PTO Bank (up to 120 hours). Then, use available COVID-19 PTO (up to 80 hours). Healthcare PTO Bank: PCP; COVID-19 PTO: RPN and PAN Use Extended Sick for absences expected to last 10 business days if eligible