Hiring/Salary Freezes and Academic Appointments

May 29, 2020 - Please note: The information on this page is subject to change and will be updated as needed.

Hiring Freeze Exception Process for Academic Hires

  • Academic Units will need to submit the exception form provided by the Shared Services Center for academic appointments.
  • The Provost has delegated authority to the Deans for exceptions in the following cases:
    • Tenure-track faculty already far along in the hiring process through June 30, 2020.
    • Research Scientist and Research Professor tracks (including adjunct research faculty)
    • Clinical track faculty (including adjunct clinical faculty)
    • New hire Lecturers and GSIs needed to meet instructional need
    • Postdoctoral Research Fellows and GSRAs on external funding through federal, state or non-profit funds (for more information, please see UMOR FAQs.
    • Visiting and Emeriti faculty
    • Librarians, Curators and Archivists
    • School and College level staff
    • Visiting Scholars
  • New tenure-track faculty hires after July 1, 2020 will need Provost approval for any hire not already well underway at the time the hiring freeze was announced.
  • Exceptions are not needed as follows (but still require local HR sign-off on the exception form for SSC):
    • For an offer that was extended prior to the 4/20/2020 hiring freeze.
    • Term-appointed instructional faculty, research faculty and Postdoctoral Research Fellows may be reappointed without utilizing the exception process.
    • Dry appointments (additional and standalone appointments) may be made without utilizing the exception process.

Hiring Freeze FAQs

Can a Dean name a designee to sign the hiring exception form?
The dean or an associate dean must sign the form. The dean must authorize any categorical exception that gets attached to the form.
Does the exception process for hiring apply to term-limited appointments of research faculty and research fellows?
The exception process to the hiring freeze applies to new hires only and not to existing employees. While units should be mindful of the financial impacts of reappointing term-limited faculty and research fellows, units may make those reappointments outside of the exception process. For example, if a unit wanted to extend the appointment of a term-limited research scientist track faculty member or a postdoctoral research fellow (within the 5-year limit), they are free to reappoint without an exception.
Is an exception approval needed if the salary is funded by sponsored funds (grants)?
Exceptions are not needed in these cases for existing employees. Exceptions are needed for new hires regardless of funding source.
Is an exception approval needed if the salary is funded by a faculty member's discretionary funds?
Yes. Hiring of GSRAs, research fellows, research faculty, etc. using discretionary funds is subject to the exception process and subject to Dean approval.
Should schools and colleges cancel plans for LEO Lecturer and other faculty new hires?
This will be up to the school or college. If you have instructional needs and need to appoint instructional faculty to meet those needs, you may hire following the exception process above. For LEO Lecturers, please be cognizant of any reductions in current Lecturer appointments before hiring new Lecturers. If you have questions regarding your obligations under the layoff article of the UM/LEO Agreement, please contact your Academic HR representative.
Is an exception approval needed for LEO Lecturer Special Case appointments?
Yes. Units should request LEO Special Case appointments through your Academic HR representative. The request should include an approved exception form.
Is an exception approval needed when requesting a posting waiver?
If units request posting waivers, they should submit an approved exception form with the waiver request to acadpostingwaiver@umich.edu.
Is an exception approval needed for dry appointments?
No. All dry appointments (additional appointments and standalone appointments) may follow the regular process established within each unit. 

Salary Freeze FAQs

Is there an exception process for the salary freeze?
There is no exception process for the salary freeze that Academic HR dictates. Rare exceptions to the salary freeze due to critical need should rest with the Dean. [5/29/2020]
Are additional pay and summer ninths for faculty included in the salary freeze?
Units may pay additional pay and summer ninths to faculty who have existing documented agreements (such as offer letters) where these payments are specified. Whether units will continue additional pay and summer ninths outside of those obligations should be decided at the Dean level within each school and college.
Does the salary freeze apply to promotion increases and merit increases?
The salary freeze applies to merit increases only and does not include promotion increases that have already been approved, are part of the faculty tenure and promotion process or part of other formal faculty promotion processes or are contractual adjustments prescribed by collective bargaining agreements.
Does the salary freeze apply to GSRAs?
No. GSRAs will receive the same annual increase as GSIs.
May retention packages for tenured faculty members be approved by Deans or do they require Provost approval?
Retention packages for tenured faculty members may be approved by Deans.
Does the salary freeze apply to LEO Lecturers? Can a LEO Lecturer voluntarily reduce their salary or have their retirement contributions or other benefits discontinued?
No. LEO Lecturer appointments are subject to a collective bargaining agreement. All terms and conditions of the agreement must be followed.
Are faculty able to take a voluntary salary reduction?
If you have a faculty member volunteer for a reduction in salary, please contact your Academic HR rep prior to processing any salary reduction.