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I-9 Guidelines: Completing the Form I-9 for Canadian TN Holders

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Canadian TN Visa Holders are professionals who are authorized to work in the U.S. on a temporary basis in a select group of occupations, pursuant to he North American Free Trade Agreement (NAFTA).

Canadian TN visa holders have several options in terms of presenting documents that will verify their identify and work authorization. Under List A, a Canadian TN worker could present an unexpired foreign passport with Form I-94. In the alternative, a Canadian TN worker could present a Canadian Driver’s License from List B AND an unexpired employment authorization document issued by the DHS from List C.

Please note that the Canadian national identification number is also a 9 digit number that looks like the U.S. social security number. The Canadian national identification card also looks like the U.S. social security card. The Canadian national identification number is NOT an acceptable document to verify either identity or work eligibility.

1. LIST A #5 - An unexpired foreign passport with unexpired Arrival-Departure Record, Form I-94, bearing the same name of the passport and containing and endorsement of the alien's nonimmigration status, if that status authorizes the alien to work for the employer.

A. Definitions:

(1) Foreign passport is a legal document that looks like a small booklet that is issued by the student’s country of citizenship that allows him or her to travel to other countries. Each passport has a number that is usually etched into the cover page or typed on the personal profile page. In addition, each passport has an expiration date. The expiration date is usually located on the personal profile page. If that date has passed then you should look through the pages of the passport to locate an extension date. When you find the date, write it on the Form I-9 in the “month-day-year” format. Please note that in other countries dates are usually written in the “day-month-year” format.

(2) I-94 Form is the arrival/departure card that non-immigrants must fill out when they enter the country. The card is processed by immigration officials at the point of arrival. The foreign alien must present the same card when he or she departs the U.S. In addition to the person’s name, date of birth and country of citizenship, the form indicates (1) the person’s immigration classification (i.e., F-1, J-1, H1-B, etc.); (2) arrival date and location; and (3) how long the nonimmigrant is allowed to stay in the U.S.

B. Instructions on Filing-Out the Form I-9.

In Section 2 of the Form I-9, you should list the following information under the List A heading:

  • “Document title”- enter “unexpired foreign passport”;
  • “Issuing authority”- enter “ Canada”;
  • “Document number” – enter the number etched on the passport;
  • “Expiration Date” – the date is usually listed on the personal profile page but extensions may be recorded on other pages;
  • “Document #” – enter “I-94 and the number listed”; and
  • “Expiration Date” – the date provided after the notation “Admitted XX/XX/20XX Class until ?)

2. List B #9 Document – Driver’s license issued by Canadian government authority; AND List C #7 Document – Unexpired employment authorization document issued by DHS

A. Definitions

(1) Canadian Driver’s license is a legal document issued by a Canadian government agency that grants permission to an individual to drive an automobile within Canada. The card includes a photo and biographical information of the individual.

(2) I-94 Form is the arrival/departure card that non-immigrants must fill out when they enter the country. The card is processed by immigration officials at the point of arrival. The foreign alien must present the same card when he or she departs the U.S. In addition to the person’s name, date of birth and country of citizenship, the form indicates (1) the person’s immigration classification (i.e., F-1, J-1, H1-B, etc.); (2) arrival date and location; and (3) how long the nonimmigrant is allowed to stay in the U.S.

B. Instructions on Filling out the Form I-9

In Section 2 of the Form I-9 , you must fill out both the List B and List columns. Under the List B heading , you should provide the following information:

  • “Document Title”: Enter “Canadian Driver’s License” “Issuing Authority”: Enter the appropriate Canadian Province “Document #”: Enter the license number
  • “Expiration Date” Enter the expiration date
  • Under the List C heading , you should provide the following information:
  • “Document title”: Enter “I-94 card”
  • “Issuing Authority”: Enter “US Department of Homeland Security”
  • “Document #”: Enter the departure number listed on the I-94 card
  • “Expiration Date”: Enter the date provided after the notation “Admitted XX/XX/20XX Class until ?)
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© 2003 The Board of Regents of the University of Michigan
Last revised: April 2009