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UHR Procedures: Rehire, Reinstatement, and Credit for Prior Service

APPLIES TO: Regular, non-bargained for Allied Health, Instructional, Office, Primary, Professional/Administrative, and Technical staff members

ISSUED BY (DEPT): Academic and Staff HR Services

SPG NUMBER: 201.49

DATE: 10/16/2003

RESPONSIBILITY ACTION

Procedure A: Reinstatement

Faculty or Staff Member

Apply in writing after three continuous years of service.

Academic and Staff HR Services, Health System HR or Regional HR office

Determine and approve eligibility.

Notify HR Records and Information Services of Approval.

Notify faculty or staff member of approval in writing. Include reinstated service date and the effective date of the change. Send copies to Payroll/Timekeeping, Benefits Office, Employee’s department, and Service Awards (staff only).

HR Records and Information Services

Adjust service date and benefit eligibility date.

Human Resources, Service Awards

Arrange for staff member to receive the appropriate award based on the adjusted service date.

Procedure B: Credit for Prior Service

Faculty or Staff Member

Apply in writing after ten years of service.

Academic and Staff HR Services, Health System HR or Regional HR office

Determine and approve eligibility.

HR Records and Information Services

Create a person modifier.

Human Resources, Service Awards

Arrange for staff member to receive the appropriate service award.